VELOGIC LIMITED

PRIVACY POLICY

1. BACKGROUND

1.1 At Velogic Limited (referred to as “Velogic”, “us”, or “we”), we take the privacy of your personal information seriously. We encourage you to read this privacy policy (“Policy”) carefully as it will help you make informed decisions about whether or not you wish to share your personal information with us.

1.2 Defined terms used in this Policy but not defined will have the same meanings given to them in our Terms of Trade that is accessible on our website. By accessing our Website and using our Services, you consent to the terms of this Policy and agree to be bound by it.

2. COLLECTION OF PERSONAL INFORMATION

2.1 Velogic provides subscription based bicycle fitting services to ensure Third Party Customers choose or are fitted for the appropriate bicycle. Our Services involves the uploading and storage of Data about an individual. That Data will likely include personal information.

2.2 Velogic may collect personal information when you:

(a) subscribe to use the Services through our Website;

(b) use the Services we offer;

(c) contact the Velogic support team and/or

(d) otherwise visit our Website.

2.3 If you choose not to provide personal information or Data to Velogic, will be unable to provide you with the Services you have subscribed for. We may also receive personal information from you about a Third Party End User. If you provide Velogic with personal information about a client or customer, you must ensure that you are expressly authorised to disclose that information to Velogic and that, without Velogic taking any further steps required by applicable data protection or privacy laws, Velogic may collect, use and disclose that personal information or data for the purposes described in this Policy.

2.4 You must take reasonable steps to ensure the individual concerned is aware of and consents to the various matters detailed in this Policy, including the fact that their personal information and/or data:

(a) is being collected;

(b) the purposes for which that information is being collected;

(c) the intended recipients of that information;

(d) the individual's right to obtain access to that information; and

(e) Velogic’s identity and how to contact Velogic.

2.5 Where requested to do so by Velogic, you will also assist Velogic with any requests by the individual to access or update the personal information you have collected from them and uploaded to our Website.

3. USE OF PERSONAL INFORMATION

3.1 Velogic collects your personal information and the personal information of a Third Party End User so that we can provide our Services and any related services you may request. In doing so, Velogic may use that personal information we have collected to provide our Services including to:

(a) verify your identity;

(b) administer the delivery of our Services;

(c) notify you of new or changed services offered in relation to our Services;

(d) carry out marketing or training relating to our Services; and

(e) assist with the resolution of technical support issues or other issues relating to our Services; and

(f) otherwise communicate with you.

3.2 By using our Services, you consent to your personal information and that of a Third Party End User being collected, held and used in this way and for any other use you may authorise. Velogic will only use that personal information for the purposes described in this Policy or otherwise in accordance with your express permission.

3.3 It is your responsibility to keep your password and log in details to access our Services secure. You must notify us as soon as possible if you become aware of any misuse of your password, and immediately change your password.

4. AGGREGATED DATA

By accessing our Services, you agree that Velogic can access, aggregate and use non-personally identifiable Data that we have collected from you. Velogic may use this aggregated data to:

(a) assist us to better understand how our Services are being used and accessed;

(b) provide you and our other customers with further information regarding the uses and benefits of the Service; and

(c) otherwise to improve our Services.

5. STORAGE OF YOUR DATA

5.1 All Data entered into our system by you is transferred to Velogic’s servers. By using the Services, you consent to your personal information and Data, and that any Third Party End User being transferred to our servers as set out in this Policy.

5.2 Currently our servers are located in New Zealand and Australia and your personal information will be routed through, and stored on, those servers as part of the Services. We will update this Policy if the location of our servers changes in the future. You should review our Policy regularly to keep informed of any updates.

5.3 By providing your personal information and that of your clients or Customers to Velogic, you consent to Velogic storing that personal information on our servers.

5.4 If You do not want Your personal information to be transferred to a server you should not provide Velogic with your personal information or use our Services.

6. PROTECTING YOUR PERSONAL INFORMATION

6.1 Velogic is committed to protecting the security of your personal information and the personal information of Third Party Customers and we take reasonable precautions to protect it from unauthorised access, modification or disclosure. That personal information is stored on secure servers.

6.2 However, the Internet is not in itself a secure environment and we cannot give an absolute assurance that your personal information and data will be secure at all times. Transmission of personal information over the Internet is at your own risk and you should only enter personal information to the Services within a secure environment.

6.3 We will advise you immediately upon our discovery of, or when we are advised of, a security breach where personal information is lost, stolen, accessed, used, disclosed, copied, modified, or disposed of by any unauthorised persons or in any unauthorised manner.

7. USE OF PERSONAL INFORMATION

7.1 Velogic will only disclose the personal information you have provided to us to third parties if it is necessary and appropriate to facilitate the purpose for which your personal information was collected pursuant to this Policy, including the provision of our Services.

7.2 Velogic will not otherwise disclose your personal information to a third party unless we have your express consent. We may however be required to disclose your personal information (without your consent) to comply with any court orders, or other legal process or investigation (including by tax authorities) if such disclosure is required by law. Where possible and appropriate, we will notify you if we are required by law.

8. YOUR REQUEST

8.1 You may request:

(a) access to your personal information we hold about you; or

(b) that we update or correct your personal information we hold,

by submitting a request in writing and sending it to us at nicky@velogicfit.com.

8.2 We will process your request as soon as reasonably practicable, provided we are not otherwise prevented from doing so on legal grounds. If we are unable to meet your request, we will advise you accordingly.

8.3 We will only keep your personal information for as long as we require it for the purposes of providing our Services. We may however be required to keep some personal information for specified periods of time as required under certain laws of New Zealand.

9. COOKIES

9.1 Velogic utilises "cookies" to assist our provision of Services. A cookie is a small text file that is stored on your computer for record-keeping purposes. A cookie does not identify you personally or contain any other information about you but it does identify your computer.

9.2 You can set your browser to notify you when you receive a cookie. Refusing cookies may have a negative impact on the functionality and usability of our Website.

10. EMAIL COMMUNICATIONS

10.1 Velogic sends billing information and product information to you by email from time to time. Our emails will contain instructions on how you may be removed from any mailing list that not essential to the Services. Velogic will remove you on your request.

10.2 Our Services may allow you to transfer data electronically to and from third-party applications. Velogic has no control over, and takes no responsibility for, the privacy practices or content of these applications. You are responsible for checking the privacy policy of any such applications so that you can be informed of how they will handle personal information.

11. COMPLAINTS

If you have concerns about how we have handle your personal information, please contact us at the following email address nicky@velogicfit.com.

12. AMENDMENTS

12.1 Velogic reserves the right to change this Policy at any time, and any amended Policy is effective upon posting to our Website. Velogic will make every effort to communicate any significant changes to you via email or notification via the Services.

12.2 Your continued use of our Services will be deemed acceptance of any amended Policy.